Dear SwimWest Families,
We are excited to offer Swim & Gym Winter Camp 2021 from January 4 st – March 31th, 2021 at our SwimWest Swim School Location (1001 Deming Way). With many area school districts doing virtual learning, our mission is to give children a safe space to PLAY. BE ACTIVE. & UNPLUG. Register for Winter Camp: the parent portal
Camp Hours:
- 8:15-8:30 am Drop off at SwimWest for our Morning Program
- 8:30-11:30 am Morning Camp Programming
- 11:30-11:45 am Pick up at SwimWest
- 11:30-12:30 Lunch Bunch- available for parents who need more time to pick up or for campers who are staying for the afternoon programming.
- 12:15-12:30 pm Drop off at SwimWest for our Afternoon Program
- 12:30-3:30 pm Afternoon Camp Programming
- 3:30-3:45 pm Pick up at SwimWest
Camp Pricing:
- $32 per morning or afternoon programming each
- $6 per Lunch Bunch session each
- $12 per swim lesson (this is an add on to our programming)
What will the Swim & Gym Winter Camp look like in comparison to Swim & Gym Summer Camp?
- Just like our Summer Camp, we are a state-licensed daycare following all state and local regulations.
- Ensure your child packs snow pants, gloves, hat, coat, and a change of boots if muddy out. We will be using the outdoors when the weather permits.
- There will be limited spots available with a maximum of 36 campers in each session (15 or fewer campers in each group).
- Billing will be monthly instead of weekly.
- Parents will be able to pick a combination of morning, lunch bunch, and afternoon sessions to fit their schedule needs.
- Swim lessons will be an add-on cost to the camp programming ($12 per lesson) and you may choose as many lessons per week as you wish. Swim lessons take place during the camp programming
- We will have some of our same amazing team members leading groups who have been trained in our Summer Camp and undergone background checks.
- At this time we are not able to offer Before or After Care.
- We have the same great outdoor space to use at SwimWest Swim School (West Madison) including a sports court and gaga pit in addition to all of our sports equipment.
- We will be using our indoor Team Room space for our winter camp indoor activities, along with lots of swimming fun splash time. Always pack your camper’s swimsuit and towel.
- Our main program focus will be on keeping children active but will also include shorter periods of S.T.E.M. activities and crafts.
- If you have already filled out paperwork for our Summer Camp this year, you will not need to fill it out again. You are able to update any information that may have changed such as authorized persons to pick up your child(ren).
Register online through the parent portal, search using the filter for sessions, SwimWest Winter Camp 2021. Be sure to select which days of the week and whether you wish to enroll in the morning or afternoon camp. To register for both, select both morning and afternoon as well as enroll for the Lunch Bunch. If you are interested in adding swim lessons to your camper’s enrollment, please email swimgymcs@gmail.com. You may also call SwimWest Swim School (608-831-6829) today to register your child(ren) for SwimWest Winter Camp 2021. The first week’s tuition will be due upon registration.
As always, we are extremely grateful for the tremendous support that we have received from our families. We could not do this without all of you and are beyond excited to provide a new opportunity to fill the needs of our families. Thank you for your trust in our program and we cannot wait to see you!
Be safe and well,
Swim & Gym Winter Camp
Do I have to sign up for January - March? Or can I just do one month only?
The tuition of the first week that your camper is enrolled for will be due at the time of registration. Billing will be monthly instead of weekly. Current campers have the first choice for the next month, as soon as you know you would like to continue or be dropped for the next month, please let us know, and you will only be billed for the month you are enrolled.
What is the cost if my other children want to join? Is there a discount?
No. However, with our limited space we feel we will be sold out so sign up early!
Am I allowed to pay in installments if I am signed up for the entire 12 weeks?
A deposit of your first week will be due at the time of registration. The remaining weeks of the Winter 2021 camp will be due on the 1st of each month,.
When you book for the Winter 2021 camp, is there a non refundable fee?
Yes, the first week of camp that you registered for is the deposit.
We are ‘Fish Members’ at SwimWest. Does that apply to the camp also?
No, SwimWest and Swim&Gym Camp,LLC are two different companies
What is the camp refund policy?
When you book for the Winter camp, there is a non-refundable deposit of the first week of the days and times you registered for. The consecutive weeks can be refunded.
Is lunch provided and what is the Lunch Bunch cost?
No. Each camper must bring a nutritional lunch, however a morning and afternoon snack will be provided. There will be no opportunity to purchase a lunch and vending machines are not available. The cost for Lunch Bunch is $6 per child
Can I join the camp mid month?
Yes. If there is room in the camp, you can join in at any time. Register for camp: the parent portal
I only want to join in March, when can I schedule camp?
Open registration for Winter Camp 2021 for March will begin December 15th. Register here: the parent portal
Where do the campers go if inclement weather occurs?
If severe weather approaches, we will take the appropriate actions and relocate everyone to a safe area inside the SwimWest facility. We have a designated Winter Camp room and a designated bathroom area for the campers. Remember to always pack your camper with snow pants, gloves, hat, coat, and a change of boots. We also have an open fun swim when ever possible, so always pack your swim suit and towel.
How will you handle cold days ?
We ask that parents plan for cold weather days, and dress your child appropriately in layers. Always bring a jacket, snow pants, gloves, hat, and snow boots. Colder weather is in the morning, a jacket is recommended to start the day’s activities. We will have space heaters inside the tent, and enclose the sides to keep a warm atmosphere for our inside tent activities.
On the very cold days, we will be inside of SwimWest in our Team Room, which we have now designated as our Winter Camp space! Campers will have their own locker room space with bathrooms.
Will sunblock be provided?
No. Please put sunscreen on your children before camp. We will reapply sunscreen as needed throughout the day.
Can I request that my child be in the same group with a friend?
Yes. Although camp is a great place to make new friends, we can put specific children together. Please write that request on your registration form.
What is the minimum and maximum age for the camp?
The minimum age is 5 and the maximum age is 13.
My child is almost 5. Can he/she start camp early?
Call us and we’ll discuss your options.
My child is still struggling with toilet training. Is this a problem?
All children need to be completely toilet trained before starting camp. We are frequently on the move and this stage of development is a requirement.
My children’s ages are 5 and 8. Will they be placed in the same group?
The Winter camp will only have 36 campers total, which means that age groups may be mixed more than our traditional summer camp. If you would like your children to be placed in the same group, we are happy to honor your request.
Can I sign up for camp over the phone?
Yes, you can call and our Customer Service Representative will help you enroll, or you can enroll online through our website. the parent portal
Is there before or after care?
No. We only have the Lunch Bunch that is available that is from 11:30 – 12:30 as a bridge between our morning and afternoon programs. The Lunch Bunch cost is $6.00 and does not include lunch.
Can my child only attend camp 3 days a week?
Yes. You can pick any of the 5 days that fit your schedule, morning or afternoon, or both. We are offering a very flexible schedule to accommodate our families. During this time, we are in this together and want to be the solution to our families challenges with their schedules.
What if my child misses a day of camp? Can we do a make-up day?
We are not offering make ups for days missed. Please let us know if you are missing, so that we can plan accordingly and do not worry about your child.
Will the campers be taking field trips?
We will not be doing field trips for the winter programming. Our SwimWest campus has a lot of space and fun things to offer.
Can I enroll him/her in swimming lessons?
Yes. Swimming lessons are offered at a very reduced rate of $12.00 per child. We will determine their level and place them in the correct class. You may pick the day (s) that you would like your child to participate in. Email swimgymcs@gmail.com to sign up for what you are interested in.
Can my child bring a cell phone or a hand-held game to camp?
No. We ask that campers keep all personal electronic items at home. They will not have an opportunity to use them during their day at camp. We don’t want to see any special items lost or misplaced. Our goal is to get the children active, play with friends, and to have them unplug from electronic devices.
Will photographs be taken of the campers?
Yes, we do take many pictures of the children throughout the day during various activities at camp to share with our families on social media.
How do I request that my child NOT be in any of the pictures?
There will be a special Release Form in the CampDoc forms where you can authorize this request.
Who do I contact if I have a question about my child or the camp?
You can speak with Jenny, our Camp Coordinator. She can be reached during the week at 608-831-6829 or swimgymcs@gmail.com
How qualified are your counselors?
All Swim&Gym Counselors go through an extensive training program set by the state before camp begins and are certified in CPR and First Aid. As we are state licensed, background checks and fingerprinting are required on all counselors and staff working at the camp.
Do I need to provide a swimsuit for my child if I sign up for swim lessons?
Yes, if you signed up for swimming lessons to be included in your camp fees, you will need a swimsuit, towel, swim cap and goggles. We will also have some free swim days. Please have your camper bring a swimsuit each day incase we decide to swim and play in the pool.
What if I need to contact my child during the day?
You can contact SwimWest at 608-831-6829
What is appropriate attire for camp?
We ask that you dress your child in comfortable “play type” clothing, as they will be very active throughout the day, and dress for the weather. Please have your camper bring snow pants, gloves, hat, coat, and a change of boots. Dressing in layers is best since we will be playing outside and also inside. We will also be going into the pool for open playtime.
What happens if my child gets sick during the day?
Like the school requirements, we will call the parent to have the sick child picked up. IF a fever is noticed, the child will have to stay home for 24 hours after the fever has gone away. Please follow the state guidelines for COVID in your household for when to bring your child to camp. We do have a sick room, and will have your child wait in the sick room until you arrive for pick up.
Is the camp Daycare licensed?
Yes, Swim&Gym, LLC is daycare licensed by the state. We are required to follow all of their regulations.
Where is drop-off and pick-up at?
Winter Camp 2021 will be at our SwimWest Swim School at 1001 Deming Way. You will see a white tent on the SwimWest property. Before camp begins, you will get an email on all instructions for drop off and pick up. On the colder days, we will have a drop off at the building and not at the tent area.
When will masks be required?
Anytime you are inside of SwimWest or inside the enclosed white tent the children will need to wear a mask. If you would like your children to wear a mask at all times while at camp, please let us know.
